E-mail Signature file

The e-mail 'signature' or .sig ('dot sig'), refers to the optional footer text appended to the end of each outward e-mail. Normally, a signature file includes the sender's name, and other contact details e.g. telephone number and Web site address.

It should also contain a disclaimer. Consider the following :

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Privileged/Confidential Information may be contained in this message. If you are not the addressee indicated in this message (or responsible for delivery of the message to such person), you may not copy or send this message to anyone. In such case, you should destroy this message and kindly notify the sender by reply e-mail.

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It could also include a disclaimer about the possibility of spreading a computer virus :

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Although this email has been scanned for the possible presence of computer viruses prior to despatch, we cannot be held responsible for any viruses or other material transmitted with, or as part of, this email without our knowledge.

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Where the contents of the e-mail are those which, despite being sent from a corporate e-mail system, are the personal views of the sender, and should therefore be detached from any possible corporate view on the subject, the sender may incorporate the following in their e-mail footer.

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The opinions expressed above are my own and are not those of any company or organisation.

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