Laptops, Portables, Palmtops - even electronic 'organisers' which connect to and store your organisation's data - are included within this topic. Throughout this topic we refer to them collectively as 'laptops'.

• Confidential data disclosed to unauthorised persons can damage the organisation.

• Be certain that the member of staff has a valid business reason for using a laptop.
• Maintain and update the Hardware Inventory with the primary user's name and contact details.
  
• Ensure that you are always able to trace the physical location of the laptop and that the type and sensitivity of any stored data is known and properly secure.
• Always use any 'power-on' password feature as a simple deterrent to opportunistic usage.
• Ensure the confidentiality and security of backup files.

• The use of unlicensed software can subject your organisation to legal action.

• All software used on the laptop must be licensed and comply with both legal and organisational standards.

• Viruses, Worms, Trojans and other Malicious code can corrupt both data and the system files.

• Scan the laptop for malicious code and viruses regularly.
• Always scan files before accepting them onto the laptop.

• Theft of the laptop exposes the organisation to the threat of disclosure of sensitive corporate data to competitors.

• Ensure that the holder implements adequate safety procedures against theft. Consider the use of securing wires or other security devices in open offices.
• Ensure that the Hardware Inventory contains relevant allocation details of all computers.
• Insure the laptop against loss, theft, and damage. Be aware of any exclusions in cover.
• Prepare guidelines for issuing portable computing equipment.
  
  

• Inadequate backup and recovery routines can lead to the loss of data.

• Ensure that laptop computers can have their data safeguarded through regular backups.
• Ensure that the primary user of the equipment recognises their responsibilities in this regard.