Using Lockable Filing Cabinets

A lockable filing cabinet should be considered for secure storage of paper based files and records, or small but movable items.

To view the related Policy click      

 

  • Unsecured organisation sensitive material may be stolen from your premises.

  • Ensure that all sensitive material is secured in a lockable storage cupboard, cabinet, or safe when not in use. The more sensitive the material, the more care must be taken in selecting the appropriate storage method.
  • Ensure you are aware of who is an authorised key holder to any such storage cupboard, cabinet, or safe.
  • Ensure that in the event of the key holders being permanently unavailable or the item being required in an emergency that a second key is available with a trusted key holder via a dual control issues process.

  • Organisation sensitive material secured in lockable filing cabinets is stolen or damaged whilst stored on your premises.

  • Ensure that highly sensitive files, including disc and tapes, are stored in a fire rated storage cabinet or safe. Beware that the cabinet may survive the fire but the items inside may be irreparably damaged.
  • Ensure that all sensitive files are secured in a lockable filing cabinet or safe when not required.
  • Use a storage unit which matches the sensitivity of the material. The more sensitive the files, the more care must be taken in selecting the appropriate storage method. Secret or highly confidential files would not be stored in a lockable but flimsy cupboard that is easily broken into.
  • Ensure you are aware of who is an authorised key holder to any filing cabinet or safe you use.
  • Ensure that a second key is available with a trusted key holder via a dual control issues process, in case the key holder is unavailable or the item is required in an emergency.

Previous PageTop of this pageNext Page


Information Security Policies from US$595

 From
 US$595

Use of the guidance contained within RUSecure™ is subject to the End User Licence Agreement
This site created with EasyHTMLHelp(tm) for MS Word

 

Next PageUpPrevious Page