Managing Hard Copy Printouts

Managing and controlling the hard-copy reports produced by your computer programs.

N.B. The guidance provided in this section is aimed primarily at paper-based reports, however similar guidelines also apply to other forms of non-electronic output, such as microfiche.

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  • Sensitive documented information material may be routed to office printers where confidentiality may be lost; or at the least, threatened.

  • Ensure that confidential printed documents are directed to a local printer to safeguard against unauthorised disclosure.
  • If your organisation is consciously reducing its paper consumption by re-using single sided printouts, ensure that confidential information is not exposed by this process.
  • Where print-outs are produced prior to their distribution, e.g. over night, ensure that they are retained in a secure location.
  • When systems are tested using copies of live data, ensure that any data on print outs is treated as though live. See Using Live Data for Testing.
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