Handling Confidential Employee Information

Employee information should not be disclosed to unauthorised persons. The disclosure of this type of information may be covered by data privacy legislation.

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  • Employee data which has not been held securely could be stolen or illegally modified .

  • All employee data must be under the control of the Personnel department.
  • Confidential employee information should be held in a secure area or in lockable cabinets.
  • If limits to access and distribution are not defined, confidential employee information may be accessed without authorisation.

  • Employee data should only be shared with the employee and with staff directly responsible for the employee.
  • Ensure that the Personnel department has a suitable data handling procedure.
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